To ensure a successful submission of your application, several key elements must be present in your uploaded documents. If documents do not follow the guidelines below, they will be rejected.

  1. Preferred: Scalable Vector PDF Drawings
  2. Submittal Checklists:
  3. Building, Plumbing, Mechanical and Fire Permits: A 5” Wide by 3” high blank space is required at the lower right corner of each submitted document. This space is for City of St Paul’s Reviewed for Code Compliance Stamp, which is applied at permit issuance.
  4. Fire Sprinkler Permits: Stamps for Fire Sprinkler drawings are designed to accommodate a 2.5 inch horizontal title block along the bottom of the drawing and a 1 inch border. The stamp for Fire Sprinkler drawings is 4 inches wide by 2.25 inches high and will be placed adjacent to the title block and margin in the bottom right corner of the drawing.
  5. No File Size Limitations: There are no size limitations to documents submitted online.
  6. Uploaded as Individual Files: Files must be uploaded as individual files through the ProjectDox Portal. The construction set should NOT be submitted as one file.
  7. Standard File Naming Convention: When preparing plans for building and land disturbance permits, follow the Standard File Naming Conventions. This will help facilitate uploading your files for submission and will also ensure the plans are placed in the correct order for the final compiled plan set at permit issuance.
  8. File Names Must Remain the same: The file names must remain the same throughout the submittal and re-submittal process. Revisions to file names will require the City to reject your plan resubmission.
  9. Files Should Not Be Deleted: Files should not be deleted between revisions unless the submitted file is being completely removed from the permit set.
  10. Comment Response: Customer must address all outstanding City comments and address any additional revisions to the plan set via ProjectDox.
  11. Permit is Stamped and Issued: When a permit is stamped and issued, the construction set will be available for the applicant’s use on ProjectDox Portal
  12. Stamped Construction Document Set: The applicant is responsible for providing reasonable access to stamped plans (printed or large scale digital) available on-site prior to the first scheduled inspection.

Plan Sheet size

The following list indicates plan sheet sizes that can be submitted electronically. (See individual plan checklists for additional sizing requirements).

8 ½” x 11” 11” x 17”

12” x 18” 18” x 24”

24” x 36” 30” x 42”

36” x 48”

Graphic scale

Each sheet must illustrate a typical graphic scale. If more than one scale is used on a sheet, an independent graphic scale must accompany the applicable detail. All plans must be drawn to scale.

File Naming Conventions for all Permit Types

All uploaded documents must follow the standard naming convention. This process helps facilitate re‐review in the event your application must be re-submitted and will also ensure the plans are placed in the correct order for the final plan set.

Corrected or revised submissions must use the EXACT same file name as the original submittal to ensure proper versioning of your files and to help expedite the review process. If a new sheet needs to be inserted between sheets 010 and 011, it can be numbered 010.1.  Do not add a version number when submitting an updated drawing or document

All document titles should begin with Discipline and Sheet Number followed by a descriptive title.

Discipline Type Character (A-Z) - Sheet Type Number (000-999) - Sheet Description

 

Discipline

Character

Sheet Number

Description

Architectural

A

000-999

 

Architectural Elevation

AE

000-999

 

Architectural Floor Plans

AF

000-999

 

Civil

C

000-999

 

Electrical

E

000-999

 

Final Plat

FP

000-999

 

Fire Safety

F

000-999

Alarm, Smoke Control, Sprinkler

Flood Plain

FP

000-999

 

General

G

000-999

Coversheet, Code Data, etc.

Hazardous Materials

HAZ

000-999

 

Historic Preservation

HP

000-999

 

Landscaping

L

000-999

 

Life Safety

LS

000-999

Code Analysis

Mechanical

M

000-999

 

Parks

PK

000-999

 

Plumbing

P

000-999

 

Sewers

SW

000-999

 

Traffic

T

000-999

 

Site Plan Review

SR

000-999

 

Structural

S

000-999

 

Survey

SUR

000-999

 

Warm Air, Ventilation & General Sheet Metal

W

000-999

 

Zoning

Z

000-999

 

Water

SPRWS

000-999

 

*Demolition: Add "D" after the Discipline Character to indicate a demolition plan  

*D

000-999

 

 

Sheet series numbering

SERIES

SHEET TYPE

Example

000‐099

General and Site information: drawing index, code analysis, modification and variance documents, site plans and site details and other general information

Z-001-Variance

Zoning Variance Request, first sheet

100‐199

Plans: floor plans

Reflected Ceiling Plans

A-102-Building Plan        

Architectural Building Plan, second sheet

200-299

Building Elevations and Sections: Exterior
Elevations and Transverse Building
 

A-204   

Architectural Elevations, fourth sheet

300‐399

Sections

 

I-316-Interior    

Interior Section, sixteenth sheet

400‐499

Large Scale Drawings: plans, elevations, sections (NOT details)

Enlarged Plan and Sections: Vertical

M-402-HVAC

Large Scale HVAC Drawings, second sheet

500‐599

Circulation, Core Plans and Details

Exterior Envelope and Details: Large

Scale Details and Sections

Mechanical

M-501-HVAC Piping        

HVAC Piping Details, first sheet

600‐699

Schedules and Diagrams

 

F-601-Alarm      

Fire Alarm Diagrams, first sheet

700‐799

Architectural Interiors

 

A-704-Interior

Architectural Interior, fourth sheet

800‐899

User Defined/Misc.

PK-809-Landscape

Parks Landscape Materials, ninth sheet

900‐999

3D drawings: isometric, perspective, photos

SUR-914-Photos

Survey photos, fourteenth sheet

 

Demo

AD-107-Demo Floor Plan

Architectural Demo Floor Plan, seventh sheet

 

Uploading files

“DRAWINGS FOLDER” Should contain plan sheet drawings

“DOCUMENTS FOLDER” Should contain all calculations, photos, checklists and other supporting documents

Plans Sheet stamping area

Plan Stamping Area Example
For 8.5 x 11 documents and 17 x 11 drawings the stamp will be 2.5 inches wide by 1.5 inches high. Stamp placement for 17 x 11 drawings is in the lower right corner and assumes a 1.5-inch title block and a 0.25-inch border. Stamp placement on 8.5 x 11 documents is in the lower right corner and assumes a 0.5-inch border all around.

Stamps for drawings larger than 17 x 11 are designed to accommodate a 4-inch-wide vertical title block along the right edge of the drawing and a 1-inch border. The stamp is 5 inches wide by 3 inches high and will be placed adjacent to the title block and margin in the bottom right corner of the drawing.

Approval stamps have a transparent background. Content behind the stamp will be visible but may be obstructed by the stamp’s text and graphics.

 

 

Last Edited: April 2, 2019