Ordinarily, supervisors will plan work so that it can be completed during regular working hours. However, employees may occasionally be required to work overtime. Employees who work overtime will be compensated by being paid or by receiving time off in compliance with their collective bargaining agreement. All overtime must be approved by the employee’s supervisor.

Overtime for sworn personnel is authorized if:

Required:

  • Delay may enable the escape of an offender.
  • A delay would cause the loss of evidence.
  • An immediate written report is necessary for an ongoing investigation activity.
  • In a supervisor’s judgment, the officers involved are best able to bring a case to a conclusion by a continued work effort.

Special Events:

  • Officers are assigned to a special event (general order 206.00).

Court:

  • Off-duty appearance is required.
  • Court extends beyond regular tour of duty.

To Eliminate Inconvenience to Officers Who Are Required to Appear at City and County Attorney’s Offices During Off-Duty Time, the Following Procedures Will Be Used:

  • Before and after appearing for court, employees must stop at the city attorney's office or in the case of juvenile court at the Ramsey County Juvenile Detention Center, and punch in and out on the TASS time clock.

  • If the TASS clock is not working, please contact Police Human Resources.Employees should then complete an overtime request so that they get paid for their time in court.

  • Overtime requests for standby time shall be submitted to the employee’s supervisor for approval. Employees should deliver their court notice/subpoena to their supervisor as supporting documentation for standby.

    Overtime requests must be submitted within the pay period it is earned.  Employees are responsible to submit their own overtime requests in TASS.  In unusual circumstances (illness, injury, etc.), the supervisor may complete an overtime request for the employee.

    Employees will be compensated in accordance with their collective bargaining agreement.

    Officers are responsible for initiating and maintaining a personal record of their earned overtime. Submitting duplicate overtime requests is a violation and may result in discipline. Overtime that is submitted in TASS or via punching for court can be verified under “My Document History” under the admin tab in TASS.

       Overtime for Court or Call-Back:

    (See General Order 453.00: Court Notification Procedures)

    Sworn Personnel: Overtime for court appearances/callback is accumulated under the following circumstances at the following rates:

  • Four Hours -- Court Time/Call Back:

    Employees required to appear during scheduled off-duty time will be compensated at the rate of 1.5 times the employee's normal hourly rate for hours worked with a minimum of four hours at the employee's normal hourly rate. The minimum of four hours shall not apply when such court time is an extension of or an early report to a scheduled shift. Overtime activities (court, meetings, etc.) that are continuous, or overlap, shall be considered as one callback with overtime computed from the start of the first activity to the end of the last. Overtime requests are to be submitted to the immediate supervisor for approval. If an employee uses the TASS clock for punching, the time will automatically be submitted on their timecard and they do not need to complete an overtime request.

  • Two Hours -- Standby:

    An employee required to be on standby for a court appearance during scheduled off-duty time will be compensated for a minimum of two hours based on the employee's normal hourly rate for such day they are required to standby, but such compensation shall not apply where the employee is called to court for an appearance on the case subject to the standby request or for any other case. The two hour minimum compensation for standby shall not apply if notification is given that the standby is canceled prior to 1800 hours of the preceding day. Unless notified to the contrary, standby status shall continue for a maximum of two consecutive days, at which time the employee shall contact the appropriate city or county trial lawyer by 1600 hours the day following initiation of standby status, who will continue or cancel standby status as required. If subpoenaed by a plaintiff’s attorney, defense attorney, or the public defender, you must first notify the city or county attorney that you have been subpoenaed by the defense or plaintiff. (See General Order 235.00: Data Practices). Standby will not be granted on a day when an employee is compensated for any court appearance. You shall not submit more than one overtime request per day for “standby” regardless of how many cases you are on standby for. You shall not submit an overtime request for “standby” on a day when you are earning overtime because of a court appearance and/or are being paid by the department in any other manner during the standby hours.

  • Notification

Standby must be requested by a prosecuting attorney or representative of the city or county attorney’s office. Officers may not place themselves or any other officer into the standby status.

Compensation Time:

Officers will be paid for overtime earned over 100 hours. An error will be generated in TASS if an employee submits an overtime request for hours to be banked and they have already banked 100 hours.  The overtime request must then be changed to pay in order to receive the pay.  Compensation time off can be taken with the approval of the officer’s supervisor.

Revised April 19, 2019

Last Edited: April 19, 2019