There is an established fund which will be used to satisfy claims of officers who, during their course of duty, incur damage to thir equipment, requiring repair or replacement of th eitem. In submitting a claim, the following procedures will be used:
The officer sustaining damage will submit a report, or copy of the incident report, in which the item was damaged to the head of the Saint Paul Police Department Human Resources Unit. The report must contain the name and address of the party causing the damage for billing.
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If the item is available from the contract uniform supplier and if the item is damaged beyond repair, the human resources unit head will provide a “chit” to the officer authorizing replacement by the uniform supplier. Chits must be submitted to the uniform supplier within 30 days of receiving the chit from Human Resources.
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If the item is not available from the contract uniform supplier, the human resources unit head with city attorney approval may authorize the officer to repair or replace the item and submit the original bill to the human resources unit for reimbursement. Some items may need to also have assistant chief’s approval for reimbursement.
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The fund will not be used for reimbursement to officers for dry cleaning costs unless otherwise stated in another section of the manual.
Saint Paul Administrative Code 35.08
The fund includes restitution for other unspecified damaged items. “For items of wearing apparel and accessories, including wristwatches and eyeglasses, not specified in this chapter, but required or reasonably anticipated to be worn by police officers in the performance of their duties, there shall be restitution to the officers of the value of the replacement of such wearing apparel and accessories, including wristwatches and eyeglasses, providing the wearing apparel and accessories, including wristwatches and eyeglasses are damaged in the course and scope of the officer’s employment. Any claim for restitution must be made to the chief of police and upon their recommendation, may be approved for payment by the city attorney.”
Revised May 30, 2019