The ability to access some department investigative data may be restricted from department personnel.
Investigative data that can be locked down may include RMS/eForms (police reports), media vault (pictures, audio recordings), Laserfiche, video (In squad camera, CCTV, body camera) and other evidence.
Procedure
Those holding the rank of commander (or higher) may request an investigative data lockdown. The review officer should be contacted to initiate the lockdown for RMS, eForms, and Laserfiche. The commander requesting a lockdown will also contact the technology commander to have ICC/BWC video and the media vault locked down. All requests must be in writing via email. If a matter is urgent, a verbal request shall be honored but must be followed by a written request.
Access
Personnel or agencies needing access to or copies of locked information must submit their request in writing to the commander of the unit that initiated the lockdown.
Unlocking Information
Units will be responsible for their locked down data. Units responsible for data being locked down shall maintain an up-to-date list of files on administrative lockdown status. Units will send a summary of cases on administrative lockdown status to the Deputy Chief of their division on a quarterly basis. Unit commanders should unlock cases as soon as it is prudent to do so. Unit commanders must contact the review officer and technology unit commander to unlock a case.
The review officer will manage a master list showing the status of all RMS cases in a locked status.
Revised July 16th, 2020