The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to send electronic information by computer fax or telephone fax unless the following information is printed in the margin on at least one page of the transmission:

  •  Date and time sent.
  •  Identification of business, entity, or individual sending transmission.
  •  Telephone number of sending machine or such business, entity, or individual.

All police department fax machines are for the purpose of sending and receiving information necessary to the daily operations of the police department. No employee shall send or receive any facsimiles from department equipment that are not specifically police department business without permission from their unit head. Unit heads will be responsible for reviewing the content of any non-department business documents that an employee requests permission to send. The unit head will ascertain the appropriateness of the document being sent, keeping in mind that the recipients copy will identify that the document was sent from a police department fax machine. Under no circumstances shall a department fax machine be used to send anything of a political nature without permission from the chief.

Revised July 1, 2011

Last Edited: March 21, 2017