Organization:
The Saint Paul Police Department Records Unit is the principal repository for all police department data collected by the department. It will be staffed and accessible for all department personnel 24 hours a day. The public will have access to the records unit during regularly established hours set by the commander of the property and evidence section.
Supervision:
Direct supervision of personnel assigned to the records unit is provided by the records unit manager. The manager is directly accountable to the commander of the property and evidence section.
Function:
The basic function of the records unit is to provide and maintain a repository of all reports and other department data received into the unit. These documents might be information regarding criminal offenses, complaints, investigations, or services performed by the police department.
The records unit will also ensure transparency in records management and that the public is provided access to public data in a timely manner.
Responsibilities:
It is the responsibility of the records unit to receive, compile, file, and otherwise manage the information outlined in the ‘Function’ section above. It will be the responsibility of the unit manager and section commander to ensure that appropriate internal policies and procedures are established to serve the information needs of the department in a timely manner.
Revised August 25, 2017