Reports including crash reports not received into the Records Unit, incomplete reports, or incorrect reports will be referred back directly to the officer involved by means of a buck slip (report rejection form). Notification of a buck slip will be delivered via department email in the following order:
- First notice of a report rejection “buck slip” will be sent directly to the officer needing to take action on the report as well as that officer’s primary supervisor. The officer will have five (5) days to complete the requested actions as given in the buck slip.
- Second notice will be sent out if the primary officer has failed to respond to the rejection notice “buck slip” within seven (7) calendar days from the date of original notice being sent. The second notice will be sent to the primary officer and the Commander of the unit the officer is assigned. The primary officer or Unit Commander will have five (5) calendar days to complete the requested actions.
- Third notice will be sent out if the primary officer has failed to respond to the first and second rejection notices “buck slips” within three (3) days from the date of second notice being sent. The third notice will be sent to the primary officer, the Unit Commander, and the Deputy Chief of the Division the officer is assigned.
For each consecutive notice being sent the original notice along with the date of service shall forwarded along with the new notice. The notification shall be of a consistent format established by the records unit manager and detail the actions the primary officer(s) need to take to correct the report. The officer receiving the buck slip shall respond via email to the Records Unit that requested steps have been completed.
Revised June 8, 2017