Important Information

NOTE: This is the only funding round in 2021. There will not be another application round in 2021.

Application Deadline

Friday, May 14, 2021
4:00 PM

Applicant Interviews

TBD

Earliest Project Start Date

August 1, 2021

Latest Project End Date

December 31, 2022

Minimum grant request: $5,000. One-to-one match required.

Please review these guidelines carefully to determine whether your group and project are eligible for funding from the Cultural STAR Program, and to learn how to apply.

Contact our staff with questions and for support.

Program Coordinator: Nora Riemenschneider
Nora.riemenschneider@ci.stpaul.mn.us, 651-266-6638

Anchor Link

Program Description

Purpose, Funding Goals, and Strategies

The purpose of the Cultural STAR fund is to promote cultural vitality and economic growth, particularly in the downtown Cultural District, by strengthening the arts and culture community.

Cultural STAR dollars are intended to:

  • Build and diversify audiences;
  • Promote a broad range of cultural offerings;
  • Produce a long-term impact; and
  • Leverage additional financial support.

The Cultural STAR Program will achieve the purpose by making grants and loans for projects and programs that: attract audiences; develop and improve cultural facilities; and build capacity of artists and cultural organizations.

Geographic Focus – Cultural District

At least 80% of Cultural STAR funds will be awarded to nonprofit organizations that are located within the targeted area known as the Cultural District of downtown Saint Paul.

The remaining 20% of funds may be allocated to:

  • For-profit businesses located in the Cultural District for projects that enhance visitor enjoyment of the Cultural District; or
  • Nonprofit organizations located in Saint Paul but outside of the Cultural District.

The Cultural District is defined as the geographic area bordered by Interstate 94 to the north, the Lafayette Bridge to the east, Harriet and Raspberry Islands to the south, and Chestnut Road to the west.

Located in the Cultural District includes:

  • An organization that is registered with the Minnesota Secretary of State with an address that falls within the Cultural District; or
  • An organization which owns property in the Cultural District for purposes directly related to its Cultural STAR project; or
  • An organization has secured a lease or rental agreement within the Cultural District for the purposes directly related to its Cultural STAR project; or
  • An organization has secured a permit or contract for the use of Public Venues in the Cultural District for the purpose directly related to its Cultural STAR Project.

Located in Saint Paul includes:

  • An organization that is registered with the Minnesota Secretary of State with an address that  falls within Saint Paul; or
  • An organization that owns property in Saint Paul for purposes directly related to its Cultural STAR project; or
  • An organization that has secured a lease or rental agreement within Saint Paul for the purposes directly related to its Cultural STAR project; or
  • An organization has secured a permit or contract for the use of Public Venues in Saint Paul for the purpose directly related to its Cultural STAR Project.

Loans and grants are available for capital projects; grants alone are available for organizational development and special projects.

Capital Project Program Description

The Cultural STAR Capital Project program provides loans and grants to acquire of upgrade physical assets such as buildings and equipment. Such activities must have the potential for significant or long-term impact and the expenditures must be depreciable.

Estimated available funding in 2021

 

 In Cultural District

Other Funds

Total

$  788,000

$  265,000

Anchor Link

Eligibility

Eligible applicants may apply for only one of the following Cultural STAR funding types during each funding round: Special Projects Grant; Organizational Development Grant; or Capital Project Grant or Loan.

Saint Paul-based nonprofit arts and cultural organizations located outside of the Cultural District may apply twice per round, and may receive funding up to two times per calendar year – once for projects taking place outside of the Cultural District and once for projects taking place in the Cultural District.

Applicant groups must be one of the following:

  • Nonprofit arts and cultural organizations that are located within the City of Saint Paul
  • Any public, private or nonprofit entities that are located within the City of Saint Paul
  • City departments or divisions are eligible when applying in partnership with an eligible organization

The following are not eligible to apply:

  • Churches or religious organizations.
  • Political parties and related political action groups.
  • Federal, state, and county agencies and departments.
  • Organizations that received funding in the first funding round of the calendar year.

Capital Project Requirements

  • All capital improvement projects must have site control. This may take the form of a long-term lease (seven years or more) or ownership of the property where the project will be completed.
  • Requests for public capital improvements that are defined by City policy as "above standard" will require a legally-binding and enforceable plan for maintenance and/or operation over the useful life of the improvements.

All legal requirements of the City of Saint Paul must be met, such as:

  • The property must be appropriately zoned, meaning the property must conform to use under the City Zoning Ordinance.
  • Health, safety and ADA items required by City building codes must be addressed.
  • For new construction, properties must be on legal buildable lots.
  • Prior to performing leasehold improvements, the tenant must obtain written permission from the building owner for the improvements.
  • Prior to project implementation, all necessary permits must be obtained.  Upon completion of improvements, the applicant must have followed, and the property must meet, all applicable code, permit, and license requirements.  Finally, the property must be properly inspected and must have a Certificate of Occupancy upon completion, if applicable.
Anchor Link

Project Funding – Eligible Expenses and Match Requirements

Funding Request Requirements

  • The minimum loan or grant request is $5,000. There is no maximum request for Capital Project Loans and Grants.
  • The same or similar proposal cannot be submitted to more than one of the following programs in any one funding cycle (calendar year): the Capital Improvement Budgeting (CIB) program, the Neighborhood STAR program, and the Cultural STAR program.
  • It is unlikely that the Board will recommend repeat funding for the same project in future cycles.
  • Capital Project Loan and Grants cannot fund Organizational Development or Special Project expenses.
  • Organizations receiving grants or loans must comply with all federal, state, and local laws, rules, and regulations in connection with the project, including but not limited to, the Saint Paul Vendor Outreach Program (VOP), labor standards, living wage, business subsidy, and sustainable development. It is important to understand that compliance requirements may affect hiring practices and wage rates, so make no commitments prior to fully understanding these requirements.

What this program funds / how you can use the grant funds:

  • Direct capital costs of the project.
  • Up to 20% of Cultural STAR funds may be used for direct project costs that specifically pertain to the execution of the capital project, sometimes referred to as “soft costs”.
    • Examples:  Building permits; design fees; engineering, soil testing, environmental, legal, financing, licensing, and inspection fees; developers’ fees; acquisition and demolition costs; utility relocation and construction; construction costs including loan and interest fees.

What this program does not fund:

  • Use of STAR funds to develop a STAR proposal or organize an entity to manage a STAR proposal
  • Activities that have been completed prior to eligible project start date of August 1, 2021, or after the eligible project end date of December 31, 2022
  • General operating expenses.
  • Payment for the applicants’ own labor for construction or improvements (may be used as a match)
  • Refinancing existing debts.
  • Major public improvement projects (e.g., street repaving, sewer work, recreation centers, etc.)
  • Duplication of a current City program or facility.
  • Projects located outside the city limits of Saint Paul.

Matching Fund Requirements

Cultural STAR funds must be matched dollar for dollar. This is considered a minimum match, with preference given to projects that exceed this requirement.

Applicants are encouraged to fund project administrative expenses with other resources (e.g., , foundation grants, cash donations, etc.) and to use these funds as part of the match.

Eligible Matching Fund Sources may include direct and indirect financial resources such as:

  • Private expenditures for physical improvements
  • Grants or contributions from sources such as foundations, corporations and other government entities, including county, state, and federal funds
  • Local lender commitments
  • In-kind services from individuals and businesses such as personnel, professional services, office space, supplies, volunteer labor and sweat equity for physical improvements (Up to 30% of the total match, valued at $15/hour)
  • Additional City funding (CDBG, TIF, CIB, and HRA funds) may be used as a match only if the funds are in the form of a payback loan. 

The following funding sources cannot be counted as part of the Matching Funds requirement:

  • City forgivable loans or grants. 
  • Volunteer meeting time
  • In-kind service donations from the applicant organization such as already existing office space, phone service, etc.  – In-kind donations from parties other than the applicant are eligible.

The Cultural STAR Board has the discretion to recommend approval of other matching contributions on a case-by-case basis.  The Cultural STAR Board may consider exceptions to the match requirement in highly unusual cases.

Disbursement of Funds

  • Cultural STAR funds can be disbursed for work that has:

    • Been completed after STAR funding was approved by the Mayor and City Council;
    • Been properly invoiced;
    • Documentation of matching dollars spent on the project (if required); and
    • Been approved by HREEO as meeting compliance requirements. Cultural STAR loan funds with a mortgage and/or security agreement may also require a lien waiver and/or the use of a title company for disbursements.
  • No money shall be disbursed until documentation of the match, in the appropriate ratio, is received and approved.
Anchor Link

Review Process

Cultural STAR Board

The nine-member Saint Paul Cultural STAR Board serves as the formal review body that recommends to the Mayor grants and loans from the cultural portion of sales-tax funds. The Mayor then forwards a recommendation to the City Council for its approval. The Board consists of nine Mayoral-appointed, City Council-approved members.

The selection process for proposals is highly competitive.  The number and size of grants and loans made is dependent on the quality of the proposals and the availability of funding. The review process is as follows:

  • City Staff will review applications for eligibility.  Ineligible applications will be removed from further consideration and the applicant will be notified.
  • The Board will invite each eligible applicant to an interview. Applicants will be notified by email of the time and location of the interview.
  • Cultural STAR interviews are public meetings but no public testimony will be taken.  Individuals wishing to comment on applications are encouraged to submit their comments in writing to City staff prior to the application deadline.
  • The Board will review the proposals based on program guidelines, merits, and fund availability and make funding recommendations to the Mayor and City Council.
  • The Mayor will present final recommendations to the City Council.
  •  The City Council will approve, deny, or amend the Mayor’s recommendations.
  • The Mayor will sign the Council Resolution.

The entire process usually takes about three months from application deadline to the signing of the resolution by the Mayor, but may take longer.

Anchor Link

Expectations of Loan and Grant Recipients

Project Development and Implementation

  • After the City Council approves the Mayor’s recommendations, staff will notify each Cultural STAR applicant if their project was awarded funding, and if so, for what amount. They will also notify awardees of an orientation meeting and other pertinent contracting information.
  • Prior to the implementation of an applicant’s project, the City of Saint Paul will enter into a contract. Contracts should be fully executed within six months of approval by the City Council. Failure to do so may result in cancellation of the award. The contract will contain, at a minimum, a scope of services to be performed by all parties, a budget section outlining all funding sources and uses, an implementation timeline, and match requirements outlined in a Statement of Work. The contract will be signed in accordance with City policy. Contract requirements include, but are not limited to:

Cultural STAR applicants are strongly cautioned to not make any commitments until compliance requirements and funding regulations are fully understood.

  • Implementation must progress as projected in the application.  Lack of progress is grounds for withdrawing funding.
  • Projects should be completed or self-sustaining within the period specified in the agreement.  Requests for contract extensions are discouraged.

STAR Fund Distribution

  • Cultural STAR funds can be disbursed for work that has:

    • been completed after STAR funding was approved by the Mayor and City Council;
    • been properly invoiced;
    • documentation of matching dollars spent on the project (if required); and
    • been approved by HREEO as meeting compliance requirements.
  • Final payment will be made only after the project is completed and a final project report and evaluation is received.
  • At the time of completion of all activities contained in the agreement or upon expiration of the agreement, project fund balances will be returned to the Cultural STAR Fund.
  • A final project report is required to determine the extent to which the project was successful.  Project success will be measured against expected project outcomes and the overall objectives of the STAR Program. 
  • Organizations will not be eligible for future Cultural STAR funding until all required documentation, including this final project report, are submitted for the most recently closed projects.
Anchor Link

Application Process

Applications must be submitted through the online application website Zoomgrants by 4:00 PM on the deadline date.  Applications not received by this time will not be accepted.  Press the APPLY button on the website or go to https://www.zoomgrants.com/zgf/CulturalSTAR_2021

  • Be sure to read all sections of the Zoomgrants application, including instructions, requirements, etc.
  • Your application must include all required materials.  All questions must be answered. Incomplete or inaccurate materials may result in your application being ineligible.

Information Sessions will be held at the beginning of each application round to provide program information to prospective applicants. Check the website for dates and locations: www.stpaul.gov/culturalSTAR

City staff is able to provide technical assistance to applicants to help insure a complete and viable application.

Overview of ZoomGrants Application

  • “Application Summary” tab

    • Project name and amount requested
    • Applicant Information
    • Organization Information
  • “Application Questions” tab
    • Project Summary (questions 1-4)

      • Embed a short YouTube video of your project if you’d like
      • Type of Cultural STAR application (i.e. Special Projects, Organizational Development, Capital)
      • Brief project summary
      • Organization entity type and fiscal sponsor information
    • Capital Project Questions (questions 5-8) – questions will not show up if not a Capital Project
    • Detailed Project Information (questions 9-14)
      • Details about your project, including location, schedule, and anticipated audience description.
    • Narrative Questions (questions 15-17)
    • Organization Information (questions 18-25)
      • Details about organization type, operating budget, employees, patrons, past City financial support
  • “Project Budget” tab
    • Project Income
    • Project Expenses
    • Project Budget Narrative
  • “Required Application Documents” tab
    • Applicant Description
    • Board of Directors/Advisory Committee
    • Organizational Income and Expense Statements for the past three years
    • Tax Status Documentation
    • Audited Financial Statements (or form 990) for most recent fiscal year
    • Letter of intent from Fiscal Sponsor, if applicable
    • Supporting documents (optional)
    • Photos/drawings for capital projects (optional)

Instructions for Narrative Question 15

Question 15. Provide a narrative of your proposed project in about 300 words (no more than 2000 characters), addressing the four Cultural STAR criteria, as listed in the guidelines: Impact, Quality, Ability, and Diversity.

The following questions are designed to help you address the criteria. It is not necessary to respond to all of the bullets. Please provide enough information to help the Board evaluate your project in relation to each of the four criteria.  The Board will apply all criteria to the application as a whole.

Impact – When describing the impact of your project, consider questions such as:

  • How will this project build audiences in Saint Paul?
  • Describe your target audience(s) and the community from which it is drawn.  What is your expected attendance? 
  • How will this project provide increased access to art forms and cultural offerings in Saint Paul?
  • What type of long-term impact will this project have on Saint Paul?
  • How will STAR dollars leverage additional financial support in Saint Paul?

Quality – When describing the quality of your project, consider questions such as:

  • What are your artistic and/or cultural goals for this project? How will you measure them?
  • Who are, or will be, the artists and project leaders? How were, or will, they be selected?
  • What background or experience do your group, artists, and project leaders bring to this project to ensure quality?
  • In what ways will your project be artistically or culturally challenging for your group, the artists, the audience, or all three?

Ability – When describing your ability to undertake the project, consider questions such as:

  • Describe the planning process for your project.
  • In what ways will your board of directors or advisory committee be involved?
  • What experience does your organization have that demonstrates the capacity for successfully completing this project?
  • What is the timeline for your project?
  • How will you promote your project?
  • What other financial support do you expect for this project?

Diversity – When describing diversity, consider questions such as:

  • How will this project add to the diversity of cultural offerings in Saint Paul?
  • Considering diversity in its broadest sense (e.g., geography, age, gender, socioeconomic status, race, ethnicity, sexual orientation, etc.) describe in what ways your project will attract, and more fully embrace, diverse audiences.
  • As you consider your project’s goals and targeted audiences, describe how diversity is represented in your project (e.g., among your board of directors or advisory committee, project personnel, and/or artists).
Anchor Link

Glossary

Closed project – A STAR-funded project that has taken place, and where all reports and documentation have been submitted and approved, and all eligible grant funds have been paid out to the grantee

Cultural District – A City of Saint Paul-defined geographic area of downtown Saint Paul within which the Cultural STAR program is targeted by requiring that 80% of the funds be granted in this area

Fiscal sponsor - A nonprofit, tax-exempt organization that receives Cultural STAR grant monies and manages the financial aspects of the project on behalf of a group that does not have tax-exempt status

Project Start Date - The date of the project work starting, and the date on or after which incurred expenses that are charged to the Cultural STAR grant are allowed

Project End Date – The date by which the project has been completed and no additional expenses are incurred

“Public” capital improvements - Improvements that are made on public land, property or facilities, such as boulevards, sidewalks, public buildings, public parks/plazas, etc.

Statement of Work – A form filled out by the grantee and reviewed and approved by City staff that is attached to the grant agreement and that outlines the approved project’s scope of work, timeline, location and budget

Last Edited: April 16, 2021