The Saint Paul Police Fiscal Affairs Unit, under the direction of the assistant chief, shall provide planning and budget support to the divisions, sections and units of the department and shall be responsible for the purchasing, and fiscal management functions. The unit is also responsible for the coordination of the annual operating budget, supervision of internal expenditures and internal controls, and shall maintain liaison with the City of Saint Paul Office of Financial Services. The unit head is directly responsible to the assistant chief.
Unit Functions:
- Advise as to the financial status of the department.
- Maintain liaison with other units of city government as required.
- Supervise the purchasing process.
- Conduct the necessary correspondence connected with the purchasing and accounting process.
- Apprise the various units of the department, as well as the chief, assistant chief and deputy chiefs of the status of the unit budgets.
- Maintain the necessary records and files in connection with the purchasing, budgeting, and accounting processes.
- Conduct other such duties as directed.
- Review financial records of associated agencies such as reserves.
- Review and audits petty cash funds and procedures.
- Advice department managers on proper accounting controls and procedures carried out by the units.
- Intergovernmental billings
- Cash receipts
- Accounts receivables dunning letters
- Council resolutions
Updated January 14, 2019