Field Rental Information

Renting Fields & Athletic Facilities

2016 Athletic Field Rental Information

Applications

Spring/Summer Rental Timeline

  • Dates: March (weather dependent) – August 21, 2016
  • McMurray Athletic Complex is not available to renters July 1 – 6, 2016.

Returning Renters

  • Initial field reservation applications will be accepted January 4 through January 11, 2016. Confirmations will be announced by February 1, 2016.
  • Your rental request will not be considered if there is a past due balance on your account.

New Renters

  • Beginning February 8, 2016 field reservations will be accepted on a first paid basis depending on availability.

Fall Rental Timeline

Dates: August 22, 2016 – November (weather dependent)

Returning Renters

  • We will accept rental applications for the Fall season from May 31, 2016 through June 6, 2016.
  • Renters who are not up to date with payments will not be allowed to reserve additional space.

New Renters

  • Beginning June 13, 2016 field reservations will be accepted on a first paid basis depending on availability.

Scheduling Priority

Returning teams will have priority within each category. 50% of a team's/organization's roster must be defined as Saint Paul or Ramsey County residents as it relates to the respective team applying for field access. Municipal Athletics reserves the right to request proof of residency for any renting party.

  1. Saint Paul Parks & Recreation Programs
  2. Saint Paul School District Programs
  3. Saint Paul Youth Programs
  4. Saint Paul Adult Programs
  5. Ramsey County Youth Programs
  6. Ramsey County Adult Programs
  7. All Other Programs

Field Availability

McMurray Practice Soccer Field

7 a.m.–Dusk

McMurray West Soccer Field

7 a.m.–11 p.m.

McMurray East Soccer Field

7 a.m.–11 p.m.

Arlington Arkwright Soccer

7 a.m.–Dusk

Rice and Arlington (Artificial Turf)

7 a.m.–10 p.m.

Dunning Baseball Stadium

8 a.m.–10 p.m.

Dunning Softball

8 a.m.–10 p.m.

Rice and Arlington Softball

8 a.m.–10 p.m.

Arlington Arkwright Baseball

8 a.m.–Dusk

McMurray Baseball

8 a.m.–Dusk

Rental Rates

Field

Resident Rate

Non-Resident Rate

McMurray Soccer East & West (Artificial Turf)

$75/hour

$90/hour

McMurray Soccer Practice (Artificial Turf)

$60/hour

$75/hour

McMurray Softball

$30/hour

$45/hour

McMurray Baseball Field

$100/game

$115/game

Arlington Arkwright Soccer (Natural Grass)

$60/hour

$75/hour

Arlington Arkwright Baseball Field

$100/game

$115/game

Dunning Baseball Stadium

$100/game

$115/game

Dunning Softball

$40/hour

$55/hour

Rice and Arlington (Artificial Turf)

$40/hour

$55/hour

Rice and Arlington Softball

$40/hour

$55/hour

Snow Policy

Moving or removing snow is prohibited at all of our facilities. Any group or individual within a group, that moves or removes snow at any of our facilities automatically forfeits all future rental dates for that group. Please make sure that everyone within your group is aware of this policy.

Rental Protocol

  • All rentals require a down payment and must be submitted in writing.
  • A corresponding Field/Facility Rental Application must be submitted and approved before any official permit/contract regarding field/facility reservations is administered.
  • The City of Saint Paul Municipal Athletics Office will process rental applications according to the above priority and contact the potential renter in order to verify any outstanding requests and/or availability in regards to their rental application.
  • A finalized permit will be distributed via email or available for pick-up at the City of Saint Paul Municipal Athletics Office in paper form upon request.
  • Seasonal rental applications/requests must be filed during the corresponding yearly Timeline dates in order to be considered in a timely fashion (outlined below).
  • Failure to follow the application Timeline may result in delayed request processing and/or reduced field availability.

Renter Responsibilities

  • It is the renter’s responsibility to monitor their field usage, including which field they are scheduled on, as well as start and end times. Renters that go past their scheduled end times will be billed for additional time and may be subject to other penalties such as overages fees and future account stipulations. Municipal Athletics reserves the right to cancel future rental dates if a renter does not abide by the dates and time slots listed on their permit.
  • It is the renter’s responsibility to hold an updated, physical permit at the beginning of their reservation time. A field attendant has the right to request proof of reservation at any time. Unauthorized use of a field and/or facility is strictly prohibited and may result in future rental stipulations.
  • Any changes to a permit/contract must be submitted in writing. (See refund policy)
  • Renters are responsible for the conduct of their participants. Please ensure participants are respectful of our facilities and other renters.
  • While we do our best to schedule rentals, sometimes conflicts do happen. Please contact the City of Saint Paul Municipal Athletics Office immediately if there is an issue at a facility. We cannot address a problem that we are unaware of.

Payment Procedure

  • ALL rentals require a 20% deposit (down-payment) in order to confirm the reservation. A rental is not confirmed until the deposit is made.
  • For rentals that compromise five (5) or fewer dates, the renter must pay the entire balance owed on their permit/contract prior to their first reservation date, or they will not be allowed access to the facility.
  • For rentals that compromise six (6) or more dates, the renter has the option to establish a payment plan if they are unable to pay the rental charges in-full. Payment plans are generally billed bi-weekly, but Municipal Athletics may grant divisions of payment up to one per week for the total encompassment of the rental (e.g. rental span over five (5) week period = up to five (5) payments).
  • It is the renter’s responsibility to ensure that payments are made on time.
  • Municipal Athletics reserves the right to request payment in-full or deny a payment plan from any renter. In addition, Municipal Athletics also reserves the right to cancel or deny future rental dates/requests if a renter does not meet the payment requirements.
  • Payments must be submitted to the Municipal Athletics Office and can be paid by cash, credit card, or business check. Payments can be made in-person, mailed or over the phone via credit card.
  • NOTE: Personal checks will NOT be accepted.

Cancellation/Refund Procedure

Before a permit is issued:

  • All cancellations must be submitted in writing. This includes cancellations due to weather.
  • If the rental is cancelled at least one month (30 calendar days) in advance of the rental date, the deposit will be refunded at 50%.
  • If the rental is cancelled less than one month (30 calendar days) in advance of the rental date, no refund for the deposit will be given.
    • An exception to this policy will be made for cancellations due to severe weather or unplayable field conditions.

Once a permit has been issued:

  • All cancellations must be submitted in writing. This includes cancellations due to weather.
  • Renters must cancel their reservation(s) two weeks (14 days) in advance of the scheduled date. Refunds will be reduced by 20% of the total cost.
  • Refunds will not be given to any reservation that is canceled less than two weeks (14 days) in advance of the scheduled date.
    • An exception to this policy will be made for cancellations due to severe weather or unplayable field conditions.

Goals/ Playing Equipment

Any group that will be storing or using personal playing equipment at any of our facilities must get permission from our office. You will be required to sign the Equipment Release from Liability Form. Any equipment stored at our facilities must be properly locked and secured when not in use. Please call or email our office if your organization plans on bringing athletic goals/playing equipment to one of our Athletic Facilities.

For additional information, please contact Municipal Athletics by phone at 651-558-2316 or via email at fieldrentals@ci.stpaul.mn.us